Award management is also referred to as the post-award grant administration phase of an award. Activities include establishing accounts and budgets in the University’s accounting system, Kuali Financial System (KFS), assisting with pre-award coding requests, approving and processing re-budgets of expenditures, cost transfers, no-cost extensions and preparation of final financial reports. Awards Management also provides guidance and consultation on issues such as applicable regulations, allowable costs, cost share and match requirements as well as monitoring account activity for adherence to terms and conditions of awards and applicable policies and regulations. More information and guideance on post-award can be found on Sponsored Program Services website.
SAES Capacity Fund projects must be spent in accordance with the rules and regulations set forth by the University of Connecticut and the State of Connecticut. In addition, the projects are subject to the provisions of the “Uniform Federal Assistance Regulation 7 CFR Part 3015” and “OMB Circular A-21”
Funds are provided to the PI through a dedicated KFS account. Funds are distributed based on Department authorization and availability of Federal Funds.
Budget periods are based on the federal fiscal year and run from October 1 to September 30th. No expenditures may be incurred before the start date or after the end date of an approved project. Unused funds from one budget period MAY NOT be carried forward to the next budget period.
Hatch Fund guidelines suggest that the following acknowledgement appear in every publication of material that is based upon or developed under the support of Formula grants:
“This material is based upon work supported by the U.S. Department of Agriculture, under (enter fund type i.e. Hatch, Hatch Mulitstate), Accession number (the recipient should enter the applicable accession number here).”
In addition, every publication, excluding articles or papers published in scientific journals, must contain the following disclaimer:
“Any opinions, findings, conclusions, or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect the view of the U.S. Department of Agriculture.”
Annual and Final Project Progress Reports are due January 15th for the reporting period of October 1 – September 30 of each project year. Reports are submitted through REEport
REEport, The Research, Extension, and Education Project Online Reporting Tool, is NIFA’s primary grant reporting system which utilizes the Research Performance Progress Report (RPPR), a standard progress report format that federal research agencies are required to use. The system collects technical and financial data about projects NIFA has funded and allows grantees to report significant accomplishments and impacts of their research, extension, and education work.
SAES is required to submit annual and final reports for each approved formula fund project (Hatch, Multistate, Animal Health, McIntire-Stennis) that it maintains. USDA requires that these reports be submitted to Washington D.C. by March 1st each year. SAES's responsibility includes review and approval of these reports, as well as the submission to USDA. While the absolute deadline for receipt of Accomplishment Reports for formula fund projects is January 15th each year, reports can be completed and submitted through REEport anytime after September 30th.
REEport Guide for Project Directors
REEport Progress and Final report Helpful Hints